The Cost of One Email
Think of a single email: 70 Kb (average)
With one PowerPoint Deck or PDF attachment: 1000 Kb
Sent out to your project team for review: 10 people (11.77 MB of data now “out there”)
Recipients Save the Attachment Locally and you have it too: 11 MB
End User Desktop Backup Each Quarter to Network File Share: 44 MB
1 year’s worth of weekly email server backups: 612.04 MB
1 Year Total Data Footprint from that ONE email (original size: 1.07MB) you sent out: 691.35 MB
7 year Retention Data Footprint: 4.8 GB
That means for a single, old, outdated and unused email with attachment you’re using 4.8 GB of space. Furthermore, after 1 year you now have 605 copies of the email and attachment across backups and instances and 55 copies of the saved attachment spread around your network.
You might be tempted to think that such numbers seem reasonable, and even quite low. But consider this: The average worker sends/receives 105 emails a day. That’s over 26 THOUSAND a year (even including a magical 2 week vacation with no email). For a small company of 100 employees, if just 1% of those emails has an attachment and just 1% of those are sent to a team of 10, you are still end up storing over 181 GB of content a year or over 1.2 TB of content over a typical 7 year retention cycle. OUCH!
What if you could own a system that kept ONLY that one email and that one original attachment but still allowed access to you and the people with whom you shared it and to whom you emailed it?
This is what Digitiliti does for business.
Back from our original example: With Digitiliti, your one year footprint would be 2.07 MB (1MB for the original document + 1070MB for the email with attachment which is treated as a unique file for compliance and continuity reasons). Your file sprawl would go from 660 to 3. Finally you would have zero latency on access, recovery or sharing because there would be no need to restore from tape or offline storage.
Oh yeah, since it’s in the cloud you can get your content anywhere.